Terms and Conditions Agreement


Terms and Conditions Agreement

Please fill out this form and bring form into South Fulton Pet Care to complete your activation of your plan. Plan will not go into effect until pet has been physically examined by a veterinarian and all documents are signed by the client and a staff member of South Fulton Pet Care, LLC. Please have a copied made for your records.

Thank you,

Dr. Regina Hyde-Nance, DVM



 South Fulton Pet Care,

5370 Campbellton-Fairburn Road, Suite 440, Fairburn, Georgia 30213,

(hereinafter referred to as “SFPC”)

SFPC is a full-service animal clinic whose mission is to provide friendly, informative, and supportive services to the highest standard of veterinary care for you and your pets.

SFPC desires to provide members and their pets’ annual preventative care in a cost effective and affordable manner.

Scope of Services

SFPC agrees to provide member’s dog or cat the following services:

1)         Annual and biannual vaccinations

2)         Annual heartworm test

3)         Bi or Annual fecal evaluation

4)         2 comprehensive examinations & 4 to 6 free examinations within a one-year cycle.

5)         4 Free Anal sac expressions

6)         4 Free Nail Trims

8)         One ear swab examination

9)         5-10% discount on diagnostic testing (based on plan level)

10)       Two dewormings

11)       Blood work and Urinalysis

12)       Radiographs- Two views (Special Plan)

13)       Spaying and Neutering (Complete Puppy Plan)

14)       Dental Cleanings (Complete Adult Plan)

Terms and Conditions

The term of this agreement shall begin on ______________________, 201__, and shall continue until _______________________, 201___, unless sooner terminated as stipulated in the terms and conditions section.

1. The plan covers all services listed and only those services. It does not cover:

  • Any services provided by outside veterinarian facilities.

  • Does not cover emergency services at SFPC.

  • Any fees for services recommended as a result of illness or accidental injury in SFPC.

2. The Wellness plans are not transferable and apply only to the patient identified at the time of enrollment for as long as it is owned by the same owner. Services are good only at SFPC Clinic.

3. If the subscriber cancels before any services are rendered, the entire amount paid for the current year will be refunded, minus the sign-up fee.  Any refunds to the member will occur within 14 days of SFPC receiving written notice of cancellation.

4. If the subscriber cancels after any of the services are rendered, the provider retains the entire amount of the sign-up fee and all monthly payments.

5. If the subscriber cancels after any services are rendered, the subscriber will be liable to the provider for remaining installments for the year or the full amount of the standard price of services already rendered—whichever is less.

6. There are no refunds from any prior year.

7. The subscriber can pay the veterinary practice monthly or in full. If paying in full, the subscriber will receive an additional 10% discount.

8. If the pet dies or the subscriber moves, the subscriber will pay the balance of payments or the standard price for services rendered—whichever is less.

9. Multi-pet families must have similar pets identified with microchips or with tattoos, unless all similar pets are covered under wellness plans.

10. The contract will be automatically renewed unless canceled by either party with 30 days' notice. No sign-up fee will be charged with renewal.

11. The provider (SFPC) reserves the right to adjust monthly fees on any enrollment anniversary date and to cease to provide the plans at any time.

12. Office calls apply to regular office hours only. Each plan will now have limited Office Calls, based on the plan they have purchased. All services will be rendered during scheduled drop-off appointments, when the patient is left by the subscriber at the hospital for at least four hours. Holidays and weekends are not available for drop-off appointments.

13. Payments will be auto-deducted from most debit or credit card accounts. An overdraft and reprocessing fee of $30 will be charged for any rejected charges.

14. The subscriber is responsible for notifying the provider if there's a change of payment for their account. Otherwise there will be an administration fee of $10.00 for missed payments.

15. If the subscriber fails to pay any installment within 30 days of the due date, the provider may:

> Immediately terminate the agreement.

> Declare all fees and remaining monthly payments due to year end immediately due and payable.

> Charge an administrative collection fee of $10.00 per missed payment.

16. If the subscriber restarts a wellness program after termination, he or she must re-apply and pay the membership sign-up fee. Sign up fees also applies to clients that allows plan to become deactivated due to lack of payment.

17. Dental and surgical services will have a 5-month waiting period before any of these services can be rendered. Unless the client prepays for these services in advance. (Meaning: prepay up to 5 months of services)


Member is required to pay an enrollment fee of $_100.00______ to be made on completion of this agreement and subsequent monthly payments of $_______________ to be made on the ________ day of each month thereafter.  All monthly payments shall be made via automatic debt from member’s check card or automatic charged credit card. (SFPC uses Paypal services for automatic drafts; Drafts are performed only on the 1st or the 15th of each month.)

Owner must bring identification and card used to purchase plan.


Member may cancel plan at anytime.  Member agrees that if membership is cancelled, Member will pay the difference between the amount paid towards the plan (excluding enrollment fee) and the regular, non-discounted price of all services rendered by SFPC up to the date of cancellation. Member agrees that any amounts due upon cancellation may be debited or charged to Member’s checking, saving or credit card used for regular monthly fees or such account that is on file with SFPC.  This Agreement shall be immediately terminated if Member fails to comply with the terms herein or if Member fails to pay monthly fees which are more than 30 days past due.

Date: _____________________   Profile #________________

Pets Name: ____________________________ Age: ___________ Sex: ____________

Member Name: _____________________________________

Member signature: _______________________________

SFPC staff name: ________________

**Please fill out agreement and return to SFPC with Identification and card used to purchase plan.

10/21/2021 LAST UPDATE